How to sign your school up to the scheme
In order for students to register for an access card, your school must be signed up the the scheme.
The first step is to set up a Data Sharing Agreement between your school and the University. The University Library takes the storage and retention of student data seriously. Please see our privacy notice and data retention policy regarding how we process and retain students’ information. Please note this process can take up to 28 days.
For information on how to register your school please contact hayley.chevell@coventry.ac.uk or sukhbinder.bharaj@coventry.ac.uk.
Registering individual students
Once the school is registered, the school can then complete the student’s details on our Schools/Colleges secure online portal.
Once we have received the student's details via the portal, they will be sent an email inviting them to collect their access card. They will also be asked to bring the following:
Please note that if they do not bring any of this documentation with them we will not be able to issue them with a card.
Information about access
Access to the library for school/college students is 8am to 9pm daily. Students must vacate the library by 9pm.
Access cards are valid from 1st October until 31st July in the year they are issued (there is no access during August and September).
Applications for access are accepted from 1st October until 30th April only.
If you have a student who has been signed up to the scheme already and they wish to use the library the next academic year i.e. they have moved from lower 6th to upper 6th, you will need to add their details to the portal again to apply for a new card.
Using the library
Students must read and sign a copy of our Schools & Colleges scheme regulations upon registration to confirm they agree to abide by these whilst using the library. Instances of breaching these regulations, such as in relation to behaviour or conduct, may result in their access to the library being revoked.
Please be aware that whilst using the library your students' will be sharing the space with other people over the age of 18, this includes Coventry University students and staff, as well as general members of the public.
How to register
If you are a college student or sixth form pupil who wishes to visit the library for reference and study purposes on a regular basis, you can apply for a free Schools & Colleges access card.
In the first instance you will need to see your sixth-form/college head to get the registration process started.
If your school is not registered with the scheme, they will need to contact Hayley Chevell (hayley.chevell@coventry.ac.uk)
If your school is registered with the scheme, your school can add your details to our schools portal to begin the process.
Once we have received your details you will be sent an email inviting you to collect your access card, you will need to bring the following with you:
Please note that if you do not bring any of this documentation with you we will not be able to issue you with a card.
Information about access
Access cards will not work on the barrier. Please show your card to library staff on the Welcome Desk to be let in and out of the library.
Cards can only be used by the student named on the card. Your photo will be taken when you come to collect your card and this will be on the card for identification purposes.
Access to the library for school/college students is 8am to 9pm daily. Students must vacate the library by 9pm.
Access cards are valid from 1st October until 31st July in the year they are issued (there is no access during August and September).
Applications for access are accepted from 1st October until 30th April only.
If you are in lower 6th form and have a card already, you will need to reapply for a card for upper 6th form, please see your school to arrange this for you.
Using the library
All students must read and sign a copy of our Schools & Colleges Scheme regulations upon registration to confirm you agree to abide by these whilst using the library. Instances of breaching these regulations, such as in relation to behaviour or conduct, may result in your access to the library being revoked.
Please be aware that whilst you are using the library you will be sharing the space with other people over the age of 18, this includes Coventry University students and staff, as well as general members of the public.
How to register your child
Your child will need to speak to their sixth-form/college head to get the registration process started. Please see the 'Information for students' tab for more details.
Using the library
We expect all users of the library to abide by our Schools & Colleges Scheme regulations which includes expectations of conduct and behaviour. Instances of breaching these regulations may result in access to the library being revoked.
Please be aware that whilst using the library your child will be sharing the space with other people over the age of 18, this includes Coventry University students and staff, as well as general members of the public.
Upon registration we require the following to be provided by your child when they come to collect their card:
Please note that if your child does not bring any of this documentation with them we will not be able to issue them with a card.
If you are a teacher and wish to arrange a visit to the library with a group of college or sixth form students, please contact Hayley Chevell (hayley.chevell@coventry.ac.uk).
What to expect
Visits usually consist of a short tour of the library lasting around 15 minutes, followed by a presentation on research skills (20 minutes).
Students will then have the opportunity to use a room in the library to conduct their research using the print collection for a couple of hours. Teachers are required to remain in the room with the students at all time during the visit.
Please note that students will need to bring their own device to work on as access to our computers/printers is restricted to Coventry University students only.
Although students will not be able to access our subscribed e-resources due to licensing restrictions, during the presentation they will be informed of many Open Access and free resources which they can use which are on this guide.
If you will require access to the Guest WIFI for your visit, this can be arranged in advance upon request.