Using the Library: Space and room booking

Study spaces or group study rooms can be pre-booked through LibCal, by the following steps. They are available during our service hours.

1. Click "Book a Group Study Room" or “Book a space”

2. This next screen shows which rooms / spaces are available, and when. You can select "Go to Date" at the top of the page to select a date. Blue means the room is available, and Red shows any time the room is not available.

3. You can click on one of the rooms on the right hand side to bring up more information about that room.

4. Select the time that you want to book.

5. When you click on the square under the time, the system will automatically select a room / space for their maximum hours. To change this, you can select the drop down at the bottom of the page.

6. Sign in with your Coventry University Username and Password

7. Click “Continue” after reading the Terms and Conditions and submit your booking

8. You will receive a confirmation via email. You will need the code in the email to check-in after scanning the QR code at the space to confirm your arrival. If you need to cancel your booking, there is a link in the email to cancel. If you book less than the maximum allowed and wish to extend your booking you can do so providing the space has not been booked by another user.

Terms and Conditions

• You will need your University ID card to enter the Library and the room.
• Floor 1 is for individual silent study only. Please observe this. We reserve the right to withdraw the right to book a space from students who do not observe the noise designation of the floor.
• Library Group Rooms are bookable from 08:00 until 23.30.
• The occupancy for Group Rooms 2 and 3 are one to four people.
• The minimum occupancy for all other Group Rooms except seven is three people.  These rooms can’t be booked to work alone.
• You are allowed one room booking, per group, per day. Block booking of a study room by members of the same group is not permitted.
• The person making the booking needs to be present in the room during the booking, as they are the responsible person for the room.
• Your booking will be automatically cancelled by the system if you do not check-in within 30 minutes of the booked starting time. Please use the check-in code in your email.
• If you know that you can no longer attend a booking, please cancel your booking so that it can be allocated to someone else in good time.
• We reserve the right to withdraw the right to book a space from students who repeatedly fail to attend a booking or bookings without a valid reason.
• Library regulations relating to eating, drinking, behaviour and the use of mobile phones extend to use of the study rooms.
• Library staff reserve the right to enter study rooms at any time; you must show your library card to any member of staff upon request.
• Please ensure you leave promptly at the end of your booking and ensure that the space is clean and tidy for the next user.
• While we do our best to ensure that the IT in the room is in working order sometimes IT goes wrong. We will always do our best to move your booking if we can, but this may not always be possible.
• If the computer has a fault, please report this to staff as soon as possible.

Failure to comply with the terms and condition will result in you being asked to leave the library. Please be kind to staff who are responsible for enforcing the booking conditions. You may have your ability to book a study space withdrawn either temporarily or permanently if you do not observe the terms and conditions of booking or are unkind to others. This will also affect your ability to book other library spaces.