LibGuides: Customer Services: Room Booking

Space Booking

How to Book
Terms and Conditions

1) Click on Book a Room on the homepage of LibCal

Click on Book a Group Study Room

2) Select "Go to Date" at the top of the page to select a date

Select "Go to Date" to choose a date.

3) Select the time that you want to book

Select a time

4) The system will automatically book a room for two hours. To change this, you can select the drop down at the bottom of the page

Select a duration

5) Sign in with your Coventry University Username and Password

6) Read and Accept the Terms and Conditions

Read and accept the Terms and Conditions

Agree to the Terms and Conditions and click "Submit my Booking"

7) You will receive a confirmation via email. If you book less than the maximum allowed and wish to extend your booking you can do so providing the space has not been booked by another user.

8) If you need to cancel your booking, there is a link in the email to cancel

Space Booking - Terms and Conditions

You will need your University ID card to enter the Library and the room.
You are allowed one room booking, per group, per day. Block booking of a study room by members of the same group is not permitted.
The person making the booking needs to be present in the room during the booking, as they are the responsible person for the room.
Your booking will be automatically cancelled by the system if you do not check-in within 30 minutes of the booked starting time. Please use the check-in code in the room.
If you know that you can no longer attend a booking, please cancel your booking so that it can be allocated to someone else in good time.
We reserve the right to withdraw the right to book a space from students who repeatedly fail to attend a booking or bookings without a valid reason.
Library regulations relating to eating, drinking, behaviour and the use of mobile phones extend to use of the study rooms.
Library staff reserve the right to enter study rooms at any time; you must show your library card to any member of staff upon request.
Please ensure you leave promptly at the end of your booking and ensure that the space is clean and tidy for the next user.
While we do our best to ensure that the IT in the room is in working order sometimes IT goes wrong. We will always do our best to move your booking if we can, but this may not always be possible.
If the computer has a fault, please report this to staff as soon as possible.

Failure to comply with the terms and condition will result in you being asked to leave the library. Please be kind to staff who are responsible for enforcing the booking conditions. You may have your ability to book a study space withdrawn either temporarily or permanently if you do not observe the terms and conditions of booking or are unkind to others. This will also affect your ability to book computer spaces.