First launched in September 2018, Plan S is a new open access framework which has been signed up to by several major research funders who comprise Coalition-S. The principles of Plan S are due to come into effect from 1st January 2021, though some signatory funders, such as UKRI, are choosing to fully implement the principles at a later date. In the case of the UKRI they are implementing a new Plan S inspired Open Access policy from 1st April 2022.
The overarching goals of Plan S are to:
The 10 Principles of Plan S are available to read online.
There is also a Plan S FAQ page which is updated on an ongoing basis.
The following major funders of research conducted in the UK are signatories:
In addition there are numerous national research funders. The situation is dynamic, with new funders invited to sign up. For a complete list please check the Coalition-S website.
An overview of the implementation timetables of different cOAlition S members is available through their website.
If you are a researcher funded by a Coalition-S signatory funder, there are three broad ways to comply with the Plan S open access requirements:
i) Publish in a fully Open Access journal under a CC BY licence (may necessitate payment of an Article Processing Charge)
ii) Publish in a journal subject to an approved transformative agreement under a CC BY licence (costs may or may not be covered by existing agreement between Library and Publisher and would need to check whether journal was signed up to a Plan S compliant Transformative Agreement). Please see the section below for more information in relation to this.
iii) Comply via the Green route by archiving the accepted manuscript to Pure, or other nominated repository, under a CC BY licence with no embargo (please see information on the Plan S rights retention strategy below for more on how this may work)
Please note that each Coalition-S member will develop their own local open access policy which connect to the overarching goals of Plan S, and there may be subtle differences between them. Please see individual funder information from the tabs in this guide, or contact us directly for further information.
Plan S supports three strategies in this area:
1) Transformative Agreements - these consist of contractual agreements between publishers and library consortia (e.g. JISC in the UK context) whereby subscription costs are reallocated to support costs of open access publishing. Such agreements are also known as 'Read & Publish' deals. Under this model subscription costs are to be phased out by the end of 2024 but Universities who are parties to such agreements continue to make payments to support publication costs. Plan S calls for such agreements to comply with ESAC Guidelines.
2) Transformative Model Agreements - these involve smaller publishers, such as Society Publishers, but otherwise follow similar principles to Transformative Agreements with libraries continuing to pay a subscription charge to the journal / publisher and in exchange authors from their University are able to publish with the journal in a compliant open access fashion without additional payment needing to be made.
3) Transformative Journals - where a journal commits to incrementally increasing the proportion of open access articles published year on year, with a corresponding decrease in subscription costs. The journal commits to fully 'flipping' to become an open access journal once 75% of its content is being published open access.
To help authors comply via the 'Green route' cOAlition S has developed a rights retention strategy aimed at ensuring authors retain the right to license their accepted manuscripts under a CC-BY / Creative Commons Attribution licence.
In principle the Rights Retention Strategy route should allow authors to publish in 'subscription' and 'hybrid' access journals whilst adhering to the Plan S funder policies of providing immediate Open Access to the author accepted manuscript version under the appropriate CC BY licence terms. cOAlition S have communicated this approach to publishers, and the great majority have not indicated that they would decline papers subject to the Rights Retention Strategy requirements, however it is necessary to make journals aware at the point of submission where this funder obligation applies.
There are two strategies in place in this area:
In November 2020 a Plan S journal compliance checker tool was launched in Beta mode. The intention of this service is that it will clearly indicate to researchers whether a particular journal is compatible with a particular funders policies. As of October 2021 this is still in 'beta' mode so cannot be relied on to be totally accurate.
From July 2022 open access journals which charge Article Processing Charges (APCs) will be required to provide transparent pricing as to how their APC costs are arrived at and what services are being provided in exchange for the fee.
There is also the prospect in the future of the remit of Plan S being expanded to cover publications such as monographs, though presently they are outside the scope of the Plan S policy.
Whilst Plan S is designed to help provide a standardised Open Access policy framework for there will be some variation in how the principles contained within Plan S are implemented and adapted by signatory funders.
The University has had in place an Open Access Standard since 1st August 2015, which is annually reviewed alongside related policies.
The Open Access Standard ensure that research outputs from the University are disseminated as widely as possible, helping to raise the profile of the authors and University. Furthermore open access facilitates broader knowledge transfer and open science. It also ensures that non- academic organisations such as small and medium-sized enterprises and charities who have limited access to journal outputs are able to freely access published research via the internet.
The Open Access Standard was developed to help ensure compliance with the Open Access policy in effect for the REF 2021 Research Assessment exercise. The Open Access policy in effect for future Research Assessment Exercises is expected to be reviewed in early 2022, and the University Standard is likely to be updated in light of any changes.
Research staff and students at the University should be aware of the seven requirements which form the Open Access Standard:
1) Authors record bibliographic details of all research outputs in the University Repository Pure, within three months of the date of acceptance for publication. Authors additionally must deposit full text copies of research outputs, i.e. the final accepted peer-reviewed journal articles and conference papers (and where appropriate monographs) in the institutional repository no later than three months after the date of acceptance for publication.
2) Authors must deposit all other types of research output where copyright allows; subject to the conditions of any research contracts with third parties, commercial sensitivities and discipline-specific conventions. Bibliographic details for these outputs must be recorded in Pure even if a version of the output cannot be made available. Authors of practice-based outputs must deposit documentation of the research dimensions of the output.
3) Where publisher’s copyright permissions allow and there is no confidentiality or commercial constraints, the research outputs in the institutional repository must be made available open access, i.e. freely available over the internet.
This process is managed and overseen by our Research and Scholarly Publications team within the Library.
4) Authors must use the standardised institutional affiliation “Coventry University” to ensure clear affiliation with the University and their Research Centre (if they are a member of one) or Faculty.
5) Authors must comply with funders’ policies relating to open access and research data management.
For more on these subjects please see the relevant Open Access and Research Data Management sections of this LibGuide, and contact us if you should have any questions.
6) Authors must acknowledge the source of grant funding associated with a research output in the publication itself. Information about the grant must also be linked by the author, to the record of the publication in Pure.
7) Authors should register for an individual ORCiD identifier and include this on Pure, when submitting publications, and when applying for grants to ensure the individual is credited for their work and the correct institutional affiliation is achieved.
For more on the interoperability between ORCiD and Pure please see this section of our LibGuide.
You can satisfy the University's Open Access Standard via either route to open access.
Due to financial considerations, Coventry University has generally favoured open access by means of the Green Route (which does not involve an article processing fee). This enables the author to publish for free in a subscription journal and to self-archive a version of the article for free public use i.e. in Pure, subject to publisher policies. As well as ensuring your research reaches a wider audience, adding your research outputs to Pure will help researchers comply with funder policies and the requirements for national Research Assessment Exercises. This guide to self-deposit explains how you can deposit your research outputs in Pure.
The University recognises that there are additional benefits of the Gold open access route. This is where the final published version is made Open Access at point of publication, typically under a Creative Commons or equivalent re-use license. Some journals will charge a fee, known as an Article Processing Charge (APC), to facilitate publication via the Gold Open Access route.
Do be aware that we have arrangements in place with specific publishers where open access publication is possible at no additional cost. Please see the 'Open Access Overview and Support' tab within this LibGuide for more on this. Additionally, in September 2021 the University launched an internal fund to support open access publishing via the Gold route where an APC may be required. More information on eligibility criteria and how to apply are available from the 'Open Access Overview and Support' tab within this LibGuide.
The policy applies in principle to all forms of research output. However, it is recognised that in some instances (e.g. monographs or book chapters) it may not be possible to make the full text or output available openly. Where this is the case, authors are encouraged to upload the output to Pure for preservation purposes with an indefinite embargo period applied if required. Restricted access to the document can be set by the Research and Scholarly Publications team who will check publisher permissions and policies and advise where appropriate.
We would encourage authors to negotiate publishing contracts where possible and appropriate, to permit their work to be made available via the institutional repository. For authors in receipt of Wellcome Trust and UKRI Research Council funding it is worth being aware of the funder's Rights Retention Strategies in cases where authors are publishing in subscription access journals. For more on this please see the relevant tabs within this LibGuide. For an introduction to the topic of 'Rights Retention', this short Blog Post may be of interest.
A recommended resource to check the compatibility of a journal's policy against the requirements of a research funder is Sherpa/Fact.
For further help and advice, please contact the Library Research & Scholarly Publications Team by email: email@example.com.
Most staff will already be aware of the Research Excellence Framework (REF), which is a system for assessing the quality of research outputs in UK Universities which affects future research funding.
Since April 2016, to be eligible to submit to the 2021 REF exercise or its successor (details yet to be confirmed), staff will have to meet open access requirements. These must be met at the time papers are accepted for publication - making your papers open access retrospectively during the REF selection process, will not meet the open access requirements. These requirements will apply to all universities in the UK.
The REF Guidance on Submissions document sets out the guidelines, which are summarised below.
The policy applies to all journal articles and any conference papers published in proceedings that have an International Standard Serial Number (ISSN)
The REF policy applies for eligible outputs accepted for publication after 1st April 2016. However, the University's own Open Access policy came into effect prior to this from 1st August 2015.
An author's final peer-reviewed manuscript (Version Types) must be deposited in an institutional or subject repository on acceptance of the publication
Deposit must occur within three months of the acceptance date (as given in the acceptance letter or email from the publisher to the author)
The accepted manuscript needs to be deposited to Pure, acting as our institutional repository system, within three months of acceptance.
The accepted manuscript should be the version which has undergone peer review and reflects changes resulting from peer review, and which has received final confirmation that it has been accepted for publication. Please note that 'provisionally accepted' manuscripts where changes have been required don't satisfy this criteria. Please see the Version Types document for help in visualising where the accepted manuscript sits within the publication cycle.
The deposited version can be replaced with an updated manuscript if there are late editorial changes not related to peer review or the academic content of the work. The final Version of Record can also be later added if the publisher permits this to be shared.
The output must be publicly visible and discoverable. To comply with this requirement we advise the visibility of a Pure record being set to 'public' from the point a publication has been accepted. This means the output's metadata (title, publication venue, list of authors etc.) being made publicly visible through the Pure Portal.
The default setting on Pure is for visibility of records to be set to ‘public’. The overall visibility of the record operates independently to the access to a document which has been uploaded.
Where outputs have no embargo (a restriction on sharing the paper during a time limit imposed by the publisher) they must be made open access within one month of deposit.
For outputs with an embargo period, those periods should not exceed 12 months for REF main panels A and B, or 24 months for REF main panels C and D. Unit of assessment and Panel information for the 2021 REF is available here. In cases where a longer embargo period is required by a publisher, or a journal's policy is otherwise not compatible with the REF Open Access policy, an exception may be applied provided the publication can be evidenced as being the most appropriate venue for the publication. Please note that in this circumstance the output would still need to meet the Deposit and Discovery criteria outlined above.
Once any embargo period has lapsed, deposited material should be 'presented in a form that allows anyone with internet access to search electronically within the text, read it and download it without charge'.
The 'Open Access Frequently Asked Questions' tab may help answer questions connected to this area. If you have any questions not covered in the FAQ section please get in touch with us.
Please note - Any output submitted to the REF which does not meet the requirements of this policy and does not meet with any of the allowed exceptions is liable to be given an unclassified score and will not be assessed.
A consultation is expected to be opened on the Research Assessment Open Access policy in early 2022. This is expected to result in a revised Open Access policy to take effect at a later date. More information will follow on this in due course.
The Research and Scholarly Publications team monitor newly created records in Pure and where further action or information is required to ensure an output's compliance with the Open Access policy they will contact the author(s).
Prior to March 2020 we offered regular drop in sessions around campus to support researchers using Pure and complying with Open Access requirements. This activity may be resumed in early 2022, dependent on relevant guidance and staff working practices. In the meantime we are happy to meet virtually online or one-to-one in person to answer any questions individuals may have, please contact us via: firstname.lastname@example.org and we will be in touch.
On 6th August 2021, UKRI published its revised Open Access policy which started to come into effect from 1st April 2022.
Additional guidance for UKRI funded authors was then released on 10th February 2022, in advance of the new UKRI policy coming into effect. This includes a Frequently Asked Questions document.
The revised policy applies to in-scope articles submitted for publication on or after 1st April 2022.
For in-scope articles submitted prior to 1st April 2022, the previous UKRI Open Access policy will apply.
1) Publish in a fully open access journal or approved 'Transformative' journal (list available here) - with the final published Version of Record being made available under a CC-BY licence. There is likely to be an Article Processing Charge (APC) associated with this route, such costs can be covered from the Open Access Block Grant provided by UKRI. Most open access journals will be indexed by the Directory of Open Access Journals.
A request for funding can be made through our Open Access Funding application form.
2) Publish in a journal which is covered under one of our Open Access publisher agreements - with the final published Version of Record being made available under a CC-BY licence. Please see the Open Access Overview and Support tab for details on these agreements.
Journals which are in transitional agreements with publishers where there is not an agreement in place between the publisher and Coventry University can have an Article Processing Charge (APC) paid to enable an article to be published 'Gold' Open Access where the journal meets JISC's 'Transformative Journal' definition. A list of journals which qualify as Transformative Journals is available here.
A request for funding can be made through our Open Access Funding application form.
3) Publish in a 'hybrid' or subscription access journal with the author accepted manuscript version being made available at point of publication via Pure under a CC-BY licence. This publication route should not incur a charge. Authors will be required to include a standard statement at point of submission (please see point 12 of the policy for details), detailing their funder's requirement that they retain sufficient rights over the accepted manuscript to enable them to comply with this open access route.
Please note that the UKRI Block Grant from April 2022 - March 2023 cannot be spent in support of paying open access charges to journals which have not committed to become open access by the end of 2024.
If you are looking to submit to a non-open access journal we would suggest checking whether the journal is covered under one of our publisher agreements or whether it is a journal approved by JISC as a 'transformative journal'. If the journal does not fall into either of these categories then compliance with the policy may still be possible via the 'rights retention' route (route 3).
Exemptions may apply, where:
To support compliance with their long-form publication Open Access policy, UKRI will be providing dedicated funding to support open access monographs. This will be in the form of a central fund which individuals can apply to.
Information sessions for researchers were held online on 14th and 22nd March to help advise on these changes. An updated recording summarising the UKRI Policy and routes to compliance is available at the bottom of this page. This recording was made at the end of April 2022.
Presentation slides, updated since the information sessions with news of the successful Elsevier negotiations and clarification as to the Transformative Journal list, are available here. (CU login required).
UKRI are signatories to the Plan S Open Access initiative, and their revised policy coming into effect from April 2022 is designed to reflect the overarching terms of Plan S. Please see the Plan S tab in this LibGuide for more information about Plan S and what it seeks to achieve.
If you would like to arrange an information session for your Research Group or Research Centre to find out more about the revised UKRI policy please contact: email@example.com
The UKRI Open Access policy which applies to UK Research Council, Innovate UK and Research England funded research, changed for in-scope outputs submitted on or after 1st April 2022. The guidance recorded below is only relevant for journal article and conference proceeding series publications submitted for publication on or before 31st March 2022 where relevant UKRI funding is acknowledged.
Please see the neighbouring tab in this LibGuide for more detail on this.
The Open Access Policy UK Research Councils, overseen since April 2018 by the newly formed UK Research and Innovation body, requires all papers submitted after April 2013 whose work was funding wholly or in part by any of the research councils to be made open access. Though the policy only applies to journal or conference papers, RCUK encourage authors to make other types of output open access where possible.
Which version should be made available Open Access? - The Final Published version (also known as the 'Version of Record')
What are the licence requirements? - A Creative Commons Attribution (CC BY) licence should be applied to the published version
Is there a cost? - It is possible that an Article Processing Charge (APC) would need to be paid to support publication via the 'Gold Open Access' route. UKRI provide us with an annual Block Grant to support the payment of such charges.
Which version should be made available Open Access? - The Author Accepted Manuscript (also known as the 'Postprint'). This is the version which reflects changes made as a result of peer review but comes before the 'publisher proof' stage where standard typesetting and formatting is added by the journal.
Is an embargo period permitted? - Embargo periods of up to 12 months for research funded by ESRC and AHRC are permitted, an embargo period of 6 months is permitted for research resulting from all other UK Research Councils. Where the UKRI Block Grant which we have been provided has been exhausted, longer embargo periods of up to 24 months for ESRC and AHRC funded research and 12 months for all other Research Councils, are permitted.
What are the licence requirements? - It is required that the licence under which the document is released places no restriction on non-commercial reuse, including non-commercial text- and data-mining. The licence should also allow for the sharing of adaptations of the material. This means a CC-BY-NC licence, or equivalent is acceptable. A CC-BY-NC-ND licence is not compliant.
Is there a cost? - There is usually no charge for this publication route.
All journal and conference papers must:
This decision tree (PDF) may help you to decide which route to choose. Both green and gold papers can be deposited in Pure and we ask that authors do so within 3 months of acceptance to be consistent with the University Open Access Standard requirements.
The Block Grant awarded to us to cover UKRI funded publications between April 2021 - March 2022 has now been fully spent.
Please contact: firstname.lastname@example.org if you have an article which was submitted for publication prior to 1st April 2022 and which is covered by these policy requirements for guidance on the options available to you.
The European Commission, which oversees the Horizon 2020 and Horizon Europe programmes, is a signatory to the Open Access framework Plan S. For more on the background to Plan S and what it seeks to achieve, please see the relevant tab on our LibGuide.
For grants awarded since 2021, Horizon Europe is adopting a new Open Access policy aligned with the principles of Plan S. New guidance was released in relation to this in April 2022.
Summary of the Open Access policy contained in the model grant agreement:
Please note that the library does not administer any central open access funds on behalf of Horizon 2020. For more on the practicalities on how open access charges can be reimbursed through Horizon Europe, please contact the research office or your funder.
Horizon Europe is in the process of moving from having an Open Access policy to a policy which promotes Open Science (also known as Open Research) more broadly. For more detail and guidance around Best Practice around Open Science practice, please see the latest guidance in the Model Grant Agreement and the information about Open Research practices on our LibGuide.
Publications expressly covered by the policy are peer-reviewed scholarly articles, typically published by academic journals.
Horizon 2020 also encourages open access to a broader range of publication outputs, such as:
There are two routes to comply with the open access requirements:
The author, or a representative, archives (deposits) the published article or the final peer-reviewed manuscript in an online repository such as our Pure system. We ask that this be done within 3 months of the article being accepted for publication in keeping with the REF and University open access policy requirements.
Horizon 2020 imposes a maximum embargo period of 6 months (12 months for Arts and Social Science disciplines).
To check whether a journal's policy allows for open access to be provided to the accepted manuscript within the parameters of the Horizon 2020 policy please check Sherpa/Romeo or contact our team at: email@example.com for guidance.
Horizon 2020 does also provide a 'model agreement' copyright transfer document which authors can use in order to seek to negotiate embargo terms with a publisher which otherwise is not compliant with the reduced embargo period which Horizon 2020 mandates.
Authors can also publish in open access journals, or in hybrid journals which publish a mixture of subscription only and open access content, and which offer the option of making individual articles openly accessible.
'Article processing charges' are eligible for reimbursement during the duration of the project (as other costs defined in the Model Grant Agreement). The article must also be made accessible through a repository, such as Pure, upon publication.
The costs of 'gold' open access publications incurred once a project is completed cannot be refunded from that project's budget.
Horizon 2020 does not mandate a particular Creative Commons license, but we would advocate using a Creative Commons Attribution (CC BY) licence wherever possible to maximise the value to third parties of making the work available open access.
Please note that the library does not administer any central open access funds on behalf of Horizon 2020. For more on the practicalities on how open access charges can be reimbursed through Horizon 2020, please contact the research office or your funder.
For more information on the Horizon 2020 approach to Research Data Management please see the FAIR Data tab on the Research Data Management part of this libguide.
This policy applies to all peer-reviewed research articles, including reviews not commissioned by publishers and conference papers, submitted for publication on or after 1 June 2022 arising from: NIHR Programmes, NIHR Personal Awards and NIHR Global Health Research Portfolio grants. For NIHR Infrastructure funding, an output is in scope where the majority of the research costs have been funded by NIHR.
Monograph publications are currently outside the scope of the NIHR OA policy.
Broadly speaking there are two compliance routes:
Whereby the final published version is made available immediately upon publication under an appropriate licence (see licensing below). NIHR permit their open access funds being used to pay Article Processing Charges (APCs) to support compliance via this route, please see 'Funding Support' section below.
Authors may be able to publish their work 'Gold Open Access' without additional costs via one of the Read & Publish agreement which we are signed up to with publishers. For eligibility criteria around our agreements with publishers, please see this part of our LibGuide.
The article should be made available through PubMed Central and Europe PMC. NIHR make it a criteria that this is a service which they expect to be provided by a publisher where an Article Processing Charge (APC) has been paid. Many publishers will provide deposit into PMC as one of their services, do check prior to submission.
Publish in a subscription access journal and provide immediate open access upon publication to the accepted manuscript / PostPrint version.
When submitting to a subscription access journal, authors are required to include the following text in the article acknowledgment section and in any cover letter / note accompanying the submission:
"For the purpose of open access, the author has applied [a Creative Commons Attribution (CC BY) licence] [an ‘Open Government Licence’] (or where permitted by the NIHR) [a Creative Commons Attribution No-derivatives (CC BY-ND) licence] to any Author Accepted Manuscript version arising".
As in the case with the Gold Open Access route, open access should be provided to the accepted manuscript / PostPrint version through PubMed Central and Europe PMC. This work may be undertaken by the publisher or may require manual intervention by the author. Information on how content can be deposited is available from the Europe PMC user guide.
NIHR may permit, on a case-by-case basis, the use of a more restrictive Creative Commons Attribution No-derivatives licence (CC BY-ND) for the open access version of a research article.
NIHR Open Access Funds can be used to support:
NIHR will not fund open access fees for output types not included within the scope of their policy: monographs, book chapters, edited collections and non-peer reviewed content. Non-open access publication costs, such as page and colour charges, are also not something the NIHR will fund.
For more detail on the terms and conditions around the use of NIHR funds to support compliance with the Open Access policy, please see this section of their guidance.
No central funds are held at a University or Library level specifically to support NIHR funded authors meet their open access requirements.
This policy applies to any peer-reviewed research articles (including review articles not commissioned by publishers, final reports or executive summaries) that are supported in whole or in part by NIHR funding awarded post-April 2014. For the purposes of this policy, the NIHR considers that the ‘content’ of a paper includes, but is not limited to, the text, data, images and figures within a paper.
The policy does not cover books, critical editions, volumes and catalogues, or forms of non-peer-reviewed material. However, the NIHR encourages authors of such material to consider making them open access where possible.
The main study findings should be published in a fully open access journal under a CC BY licence.
Other research publications supported in whole or in part by NIHR can comply by having the accepted manuscript made available through Europe PMC within 6 months of publication via the 'Green' Open Access route.
Some journals will make the deposit to Europe PMC on an author's behalf, in other cases the author will need to deposit themselves. Please see the Europe PMC guidance on how authors can submit their work to the system.
A Creative Commons Attribution (CC BY) licence is required for the publication detailing the main study findings.
NIHR grant holders are expected to make provision within their award to cover the costs of open access publishing. If necessary, researchers may need to contact the awarding NIHR coordinating centre to discuss covering open access costs.
No central funds are held at a University or Library level specifically to support NIHR funded authors meet their open access requirements.
Each peer-reviewed primary research paper or non-commissioned review article, supported in whole or in part by BHF funding is in scope of the policy.
There are two compliance routes available:
* Gold Open Access where the final published version is available from point of publication under a Creative Commons Attribution (CC BY) licence.
* Green Open Access where the final published version is restricted to subscribers, but the accepted manuscript is archived on the Europe PMC platform and made available within 6 months of publication. Some journals will make the deposit to Europe PMC on an author's behalf, in other cases the author will need to deposit themselves. Please see the Europe PMC guidance on how authors can submit their work to the system.
A Creative Commons Attribution (CC BY) licence is required for articles published via the Gold Open Access route where immediate open access is provided to the final publication.
Our University receives a small annual grant from British Heart Foundation to support open access publishing costs via the 'Gold' open access route for research which acknowledges their funding. To make an application please complete our funding request form.
If a researcher wishes to publish a paper in a journal that will not allow deposition in Europe PMC and open access within 6 months of publication, a case must be made in advance to BHF, exceptions are only granted in exceptional circumstances.
Policy applies to any original primary research article which is accepted for publication in a peer-reviewed journal and which acknowledges CRUK funding.
* Gold Open Access where the final published version is available from point of publication under a Creative Commons Attribution (CC BY) licence.
* Green Open Access where the final published version is restricted to subscribers, but the accepted manuscript is archived on the Europe PMC platform and made available immediately upon publication. Some journals will make the deposit to Europe PMC on an author's behalf, in other cases the author will need to deposit themselves. Please see the Europe PMC guidance on how authors can submit their work to the system.
Prior to 1st January 2022 CRUK permitted a 6 month embargo for outputs being made open access through the green route. Since 1st January 2022 an embargo period is no longer permitted.
A Creative Commons Attribution (CC BY) licence is required for articles published via the Gold Open Access route where immediate open access is provided to the final publication through the payment of an Article Processing Charge (APC).
Please note that Coventry University are not a recipient of Block Grant funding from Cancer Research UK.
Authors have the ability to use any underspend on their active CRUK grant to cover Article Processing Charges (APCs) if wishing to publish via the Gold Open Access route. Authors can also benefit from our publisher agreements to publish Gold Open Access at no additional cost.
All CRUK-funded researchers are strongly encouraged by the funder to:
For grants awarded from 1st January 2022 Arcadia's open access policy will include research articles, book chapters and books within the scope of the policy, where research has been funded in whole or in part by the Arcadia Fund.
There are two routes to compliance:
i) By publishing in a fully open access journal, whereby the final publication is immediately available upon publication, or a journal covered under a Transformative Agreement negotiated by the UK HE sector
ii) By making use of the Rights Retention Strategy developed under Plan S. This means publishing in a non-fully open access journal, with the accepted manuscript archived on a system such as Pure and made available immediately upon publication. This will require that authors retain sufficient rights over their accepted manuscript to permit them to do this, this requires grantees to not transfer copyright over research articles to the publisher.
Books and Book chapters
A maximum embargo period of one year is permitted between point of publication and the point when an open access version is made available through the publisher platform or from a suitable open access repository.
A Creative Commons Attribution (CC BY) Licence is preferred, this applies to all output types. This is in keeping with the default Plan S approach.
The Library does not hold any specific central funding from Arcadia to support compliance with their open access policy.
Arcadia will 'allow reasonable book or article processing charges to be included in the grant budget'. Funding is not available to support APC costs for journals which are not fully Open Access publications or which are not on the Plan S Transformative Journals list.
Research data and any other digital materials funded in whole or in part by Arcadia must be freely available online wherever possible, for as long as the grantee organization exists.
Grant recipients must manage and share digital data arising from our grant in accordance with FAIR and CARE principles. The materials that grant recipients make available online must be of sufficient quality to ensure that they can be used for research. This commitment will last for as long as the grantee organization exists.
Please see the Research Data Management section of this LibGuide for more information on FAIR Data principles.
The following research funders don't have specific, formalised open access requirements, but do be advised that the University and REF Open Access policies would still apply as they do for unfunded authors:-
The British Academy does not have a specific open access policy, and does not permit their awards to be used to pay for Open Access publishing costs. However their APEX Awards terms and conditions have previously stated that: 'The Society is committed to the widest possible dissemination of research outputs through the awards that it supports, and encourages Award Holders to publish peer-reviewed articles and monographs in Open Access journals.'
The British Academy maintains its responses to open access consultations and initiatives on their website.
The present policy of the Lerverhulme Trust is to 'make no stipulations regarding mandatory archiving or open access publication for Leverhulme grant holders' (Question 8).
However, the Leverhulme Trust does consider open access publishing costs as permissible costs which 'should be included either within the 25% associated costs allowable on Research Project Grants and Research Programme Grants or within the research expenses category for fellowships'. See Question 6 of the Leverhulme Trust's Associated Costs / Research expenses page for full information on this.
Section 12 of the Royal Society's Conditions of Award stipulate: 'The findings from the research funded by the Award are to be made freely available to the broader scientific community as soon as possible. However, the publication or release of such findings may be reasonably delayed enabling protection of any intellectual property. It is the responsibility of the Award Holder and the Host Organisation to actively communicate the findings from the research to the public at the relevant local, national or international level.'
At a minimum The Royal Society expects to follow the 'green' route to Open Access, as is the case under the University and REF Open Access policies. While the Royal Society's preference is for research to be made Open Access at point of publication, the Royal Society does not consent to cover Open Access publishing costs (Question 11 - 2022 Research Fellowship FAQs).